Personal/Executive Assistant
Key Responsibilities
- Manage and optimize the calendar, meetings, appointments, and follow-ups across multiple time zones.
- Prioritize daily tasks, filter distractions, and ensure the CTO/CEO’s time is aligned with top business priorities.
- Take meeting notes, summarize discussions, and track action items for follow-through.
- Help prepare for client calls, leadership meetings, and client interactions with briefs and research.
- Assist with internal team coordination reminders, team updates, and approvals.
- Liaise with HR, Sales, Marketing and Technology Teams to ensure updates and reports reach the CTO/CEO efficiently.
- Draft and refine internal/external communications, presentations, and reports on behalf of the CTO/CEO.
- Handle sensitive and confidential information including financials, strategy documents, employee concerns, and client matters with utmost discretion.
- Maintain and organize digital files, records, contracts, and communication logs.
- Plan and coordinate travel (international & domestic), visas, accommodations, and event schedules.
- Ensure smooth logistics for business meetings, conferences, and speaking engagements.
- Conduct market research, summarize findings in digestible reports.
Minimum Requirements
- MBA or Bachelors Degree (Engineering) in Computer/IT - Freshers can apply as well
- Extremely organized, detail-oriented, proactive, and can work under pressure
- Proficient with Google Sheets, Docs, Slides, Canva and ability to quickly learn any tool along the way
- Must have experience working with AI tools such as ChatGPT
- Strong presentation skills with ability to present data and statistics in a meaningful, understandable way
- Excellent verbal and written English Communication skills
- Superior typing skills (>70 WPM) verifiable via any certificate
- Ability to juggle multiple tasks and priorities across teams, locations, and time zones
- Ability to adapt as per situation with continuous improvement
- Uncompromising integrity and trustworthiness
- Strong interpersonal and negotiation skills
Important Notes:
ONLY apply if,
- You can work with speed and accuracy
- You are furious, not just curious
- Always hungry to learn more and more
DO NOT apply if,
- Work-life balance is your priority
- You cannot handle criticism
- You cannot criticize others
What We Offer
- 5-days working week and a collaborative culture.
- Exposure to international clients and high-impact projects.
- Modern tech stack and tools to enhance your productivity.
- Mentorship from senior team members and cross-functional collaboration.
- Continuous professional development through courses and workshops.
- An open and innovation-driven team environment.
